Vacancy for Administrative Assistant

30 2015 [12:17] - YouthPortal.Az

AmCham Azerbaijan is looking for Administrative Assistant.

Main tasks and responsibilities:

Front of the House/Receptionist duties

sending, receiving, archiving all incoming and outgoing correspondence (labels, courier management=>reconciliation)

greeting visitors

answering phone calls, re-direct calls as appropriate and take adequate messages when required

responding to walk in and email informational inquiries



Membership Administration

couriering mass member distributions ( publications, M2M cards, event hardcopy invitations)

sending mass email invitations (reminders) to members and guests

general (large scale) phone follow up to invitations



Events

venue reservation

any other administration related to the event (as requested in writing by the function owner-arranging the            interpreters, photographers, etc)

arranging coffee/tea break kits before the meeting

attendee registration

agenda, attendee list, handout distribution during the meeting

taking photos and sound record from the meeting

filing attendee lists in e-AmCham

Knowledge Management

outlook database

administrative, NOT operational filing

archives



Office Management

ordering, monitoring stock of office supplies

Coordinate the repair and maintenance of office equipment

PA to Executive Director

managing ED's calendar and schedule appointments

arranging travel and accommodation

screening telephone calls, enquiries and requests, and handling them when appropriate;



Other

dedicated assistance to peers (as set/approved by ED)

Please send your CV/Resume to admin@amchamaz.org.  

 

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